Office Associate Jobs

Office Associate

BAYADA Home Health Care

West Chester, PA

Associate – Home Care BAYADA Home Health Care is seeking an Associate to join our West Chester, PA Skilled Nursing office . This is an exciting opportunity for someone looking to launch a career in healthcare administration, develop leadership skills, and grow within a dynamic organization . As an Associate, you’ll gain hands-on experience across client services, employee support, compliance, and office operations while working closely with experienced leaders. This role is designed for someone who is ambitious, eager to learn, and ready to take on increasing responsibility as they grow. Build Your Career at BAYADA You’ll have the opportunity to learn the business from the ground up, build valuable healthcare management skills, and develop relationships across the office and field teams. As you demonstrate your capabilities, you’ll be encouraged to take on new challenges and pursue future advancement opportunities within BAYADA . What You’ll Do Partner with the manager to coordinate and deliver high-quality client services Conduct new-hire orientation for RNs, LPNs, and HHAs Track employee personnel and compliance requirements Support field employee engagement and recognition activities Assist with office operations, including ordering supplies and maintaining accurate data Provide administrative and operational support as needed Build strong relationships with field employees and office leadership Take on additional responsibilities and projects as you develop your skills What We’re Looking For Bachelor’s degree preferred Strong interpersonal, organizational, and communication skills Demonstrated ability to achieve goals and build professional relationships Ambition and a growth mindset, with a desire to advance beyond the current position Strong computer skills, including data entry and Microsoft Office Comfortable communicating by phone and conducting professional outreach Eagerness to learn, take initiative, and grow into increased responsibility Why Join BAYADA? BAYADA Home Health Care offers the stability and structure of a national company with the values and culture of a family-owned business. Award-winning workplace : proud to be recognized by Newsweek’s Best Place to Work for Diversity Newsweek’s Best Place to Work for Women Newsweek’s Best Place to Work (overall) Newsweek’s Best Place to Work for Women and Families Glassdoor Best Places to Work Forbes Best Places to Work for Women Weekly pay AMAZING culture: we are a mission driven nonprofit organization, focused around three core values of compassion, reliability, and excellence. Strong employee values and recognition : we utilize a BAYADA Celebrates page for daily recognition, along with Hero spotlights, Key Action of the Week meetings to connect back to our mission and celebrate staff, discounts/perks and partnerships, an Awards Weekend trip, and more. Diversity, equity, inclusion, and belonging: Join groups like our Women in Limitless Leadership Employee Resource Council, Lean In circles, Racial and Ethnic Diversity (RED) Council, Pride LGBTQIA+ Council, Military Community Network, Fostering Acceptance Inspiring Trust and Harmony (F.A.I.T.H), and more. Growth opportunities : advancement opportunities, continued education opportunities, Udemy courses, webinars, and more Check out our blog : https://www.bayada.com/search?q=Newsweek Benefits : BAYADA Home Health Care offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit and employee assistance program To learn more about BAYADA Home Health Care benefits, visit: https://www.bayada.com/benefits As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here . BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

Office Associate

University of Nebraska at Omaha

Omaha, Nebraska 68182

UNO is Nebraska's public metropolitan research university - a university with strong academic values, diverse programs and learning opportunities, and significant relationships with our community that facilitate engaged teaching and research. Office Associate Please see Special Instructions for more details. The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes. Requisiton Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. GENERAL REQUISITION INFORMATION EEO Statement: The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement. Job Title Office Associate Job Grade AB13H Division Academic Affairs College/Dept College of Public Affairs & Community Service Department Aviation Institute Requisition Number 2026-00327 FTE (full-time equivalency) 100 Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity Appointment Term 12- 12/12 months Is this position essential personnel according to the inclement weather policy? No Pay Information $19.04 - $19.86 Pay Schedule Hourly FLSA Designation Non-Exempt Position Summary This position provides administrative support to the Director and the faculty of the Aviation Institute in the development, implementation, and assessment of an extensive array of teaching, research, and engagement activities. Keen attention to detail, excellent organizational skills, and the ability to work efficiently and effectively on a variety of projects simultaneously and with minimal direct supervision are essential. Excellent communication and interpersonal skills as well as a commitment to working collaboratively with faculty and staff are critical. Job Duties Responsibility Area: Administrative Support Duties: Provides comprehensive administrative support to the Aviation Institute Director, faculty, and staff in support of the Institute’s academic, student, and engagement activities. Assists with correspondence, scheduling, document preparation, records management, purchasing, personnel processes, and other administrative functions. Serves as a primary point of contact for students, families, University offices, industry partners, and visitors and helps coordinate activities across the Institute’s growing academic and flight-training operations. Percentage Of Time 20 Essential Function: Yes Responsibility Area: Budget and Finance Duties: Provides administrative support for the Aviation Institute’s financial operations, including processing purchases, invoices, reimbursements, deposits, and other financial transactions. Assists the Director with monitoring and reconciling operating budgets, student fee accounts, development funds, grants, and other Institute accounts. Maintains appropriate financial documentation, assists with procurement processes, and works with University offices to ensure transactions are processed accurately and in accordance with University policies and procedures. Percentage Of Time 20 Essential Function: Yes Responsibility Area: Office Management Duties: Coordinates the day-to-day administrative operations of the Aviation Institute office and helps ensure an organized, professional, and student-focused environment. Maintains office records, files, supplies, equipment, calendars, and administrative processes and assists with coordinating facilities and technology needs. Responds to inquiries and directs students, faculty, staff, and visitors to appropriate resources while helping ensure effective communication and workflow throughout the Institute. Percentage Of Time 10 Essential Function: Yes Responsibility Area: Event Planning and Coordination Duties: Provides administrative and logistical support for Aviation Institute events and activities, including student events, advisory board meetings, industry and alumni activities, recruitment events, conferences, ceremonies, development activities, and other special programs. Assists with scheduling, facilities, catering, purchasing, invitations, registrations, materials, travel arrangements, and other event logistics. Coordinates with faculty, staff, University offices, vendors, and external partners to support successful events. Percentage Of Time 20 Essential Function: Yes Responsibility Area: Communications Duties: Supports internal and external communications for the Aviation Institute, including preparing and distributing correspondence, announcements, meeting materials, newsletters, and other communications. Assists with maintaining accurate and timely information for students, faculty, staff, University partners, and external stakeholders. Helps facilitate communication between the Institute’s academic and flight-training operations and supports communication related to events, student activities, industry partnerships, and other Institute initiatives. Percentage Of Time 10 Essential Function: Yes Responsibility Area: Faculty Coordination Duties: Provides administrative support to full-time and part-time faculty and instructional personnel in carrying out the Institute’s academic mission. Assists with faculty scheduling, course and instructional materials, meetings, hiring and personnel documentation, purchasing, reimbursements, and other administrative needs. Helps coordinate information among faculty, staff, academic programs, and flight-training operations and supports onboarding and administrative processes for new faculty and instructional personnel. Percentage Of Time 10 Essential Function: Yes Responsibility Area: Travel Support Duties: Coordinates and processes travel arrangements and related documentation for Aviation Institute faculty, staff, students, and approved guests in accordance with University policies and procedures. Assists with travel authorizations, transportation, lodging, registrations, reimbursements, and required documentation. Provides travel support for conferences, professional development, recruitment, industry engagement, student activities, Flight Team competitions, and other Institute-related travel. Percentage Of Time 10 Essential Function: Yes Required and Preferred Qualifications Required Education At least 2 years of college or an Associate’s degree in business, accounting, administration, or a related field. Required Experience At least 2 years of administrative or similar experience. Required License/Certification NA Required Additional Qualifications: NA Preferred Education A Bachelor’s degree in a related field. Preferred Experience At least 2 years of administrative experience in a higher educational environment. Preferred License/Certification NA Preferred Additional Qualifications: NA Compliance Requirements Credit Check No Motor Vehicle Licensing Validity Check No Pre-employment Physical Request and Assessment No Drug Screen No Supplemental Question Required fields are indicated with an asterisk (*). * What is the highest level of education you have attained? none High School Diploma/GED Associates Degree Bachelors Degree Master's Degree Doctorate (PhD, MD,EdD, JD etc) Applicant Documents Required Documents Resume Cover Letter Optional Documents

Job Requisition ID: 59663 Opening Date: 10/20/2026 Closing Date: 11/04/2026 Agency: Department of Insurance Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: $4,144 - $5,429 (Anticipated starting salary $4,144/CBA Language applies) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours: M-F; 8:30-5:00PM Requires the ability to report to the work location during work hours Anticipated Hybrid Work Schedule Availability: It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location: 4800 W Wabash Ave, Springfield, Illinois, 62711 Work County: Sangamon Agency Contact: D OI.HR @ illinois.gov This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Insurance is seeking to hire an Office Associate in the Property and Casualty Complaints Section of the Property and Casualty Products Division. This position performs a variety of complex, specialized clerical information and assistance, keying, record processing and general office support functions which involve the exercise of initiative and judgment; provides assistance by telephone and in person to insurance consumers; responds to routine consumer inquiries and directs complex issues to appropriate staff; creates routine reports. We invite all qualified applicants to apply. Essential Functions • Advises and responds to consumers contacting the Department’s toll-free number and visiting the Department in person by providing information regarding property and casualty insurance. • Provides answers to questions and routine information to assist the consumer with the completion of complaint or inquiry documentation. • Provides clerical support to supervisor on special projects, reports and documents pertaining to the overall complaint unit operations. • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications • Requires knowledge, skill, and mental development equivalent to completion of high school. • Requires two (2) years of office experience. • Requires skill in keyboarding accurately at 45 wpm. Preferred Qualifications • Prefers at least two (2) years of experience gaining knowledge of office practices, procedures, and programs. • Prefers at least two (2) years of experience gaining knowledge of composition, grammar, spelling and punctuation. • Prefers at least one (1) year of experience gaining working knowledge of basic mathematics. • Prefers elementary knowledge of agency programs, rules, and regulations. • Prefers ability to follow oral or written instructions. • Prefers at least one (1) year of experience gaining working knowledge of Microsoft Office Outlook, Microsoft Office Word, Microsoft Office Excel, Adobe Acrobat, and the internet. Conditions of Employment • Requires the ability to pass a background check. • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including, but not limited to, licensing and educating insurance agents, investigating Workers Compensation fraud, and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices. State of Illinois employees enjoy a robust benefit package, including: Health, Life, Vision, and Dental Insurance 13 Paid Holidays annually, 14 on even numbered years 10-25 days of Paid Vacation time annually - (10 days in year one of employment) 12 Paid Sick Days annually (sick days carry over from year to year) 12 Weeks Paid Maternity/Paternity Leave 3 Paid Personal Days annually Pension Plan Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Flexible work schedules may be available, dependent upon position Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility Visit https://www2.illinois.gov/cms/benefits/Pages/default.aspx for more information about our benefits. This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Overview** The Office of Inspector General is seeking a self-motivated, knowledgeable, ambitious, detail-oriented Office Associate to provide clerical support to the Bureau Chief and investigative staff for an assigned region in Springfield, IL. **Responsibilities** * Provides clerical support to the Bureau Chief and investigative staff for an assigned region. * Maintains and updates office databases, handles electronic distribution of information to assigned regional staff, routes documents via electronic mail. * Receives, opens, sorts, assigns, and distributes incoming mail. * Serves as timekeeper for the assigned region. * Orders supplies and equipment and prepares related records and reports. * Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above. **Qualifications** * Requires knowledge, skill, and mental development equivalent to completion of high school. * Requires two (2) years of office experience. * Requires ability to keyboard accurately at 45 wpm. **Benefits** * A Pension Program * Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance * 3 Paid Personal Business Days annually * 12 Paid Sick days annually (Sick days carry over from year to year) * 10-25 days of Paid Vacation time annually - (10 days in year one of employment) * 13 Paid Holidays annually, 14 on even numbered years * Flexible Work Schedules (when available dependent upon position) * 12 Weeks Paid Parental Leave * Deferred Compensation Program - A supplemental retirement plan * Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) * Federal Public Service Loan Forgiveness Program eligibility * GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans * 5% Salary Differential for Bilingual Positions * Commuter Savings Program (Chicago only)

Overview** The Illinois Department of Insurance is seeking to hire an Office Associate in the Property and Casualty Complaints Section of the Property and Casualty Products Division. This position performs a variety of complex, specialized clerical information and assistance, keying, record processing and general office support functions which involve the exercise of initiative and judgment; provides assistance by telephone and in person to insurance consumers; responds to routine consumer inquiries and directs complex issues to appropriate staff; creates routine reports. **Responsibilities** * Advises and responds to consumers contacting the Department's toll-free number and visiting the Department in person by providing information regarding property and casualty insurance. * Provides answers to questions and routine information to assist the consumer with the completion of complaint or inquiry documentation. * Provides clerical support to supervisor on special projects, reports and documents pertaining to the overall complaint unit operations. * Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. **Qualifications** * Requires knowledge, skill, and mental development equivalent to completion of high school. * Requires two (2) years of office experience. * Requires skill in keyboarding accurately at 45 wpm. * Prefers at least two (2) years of experience gaining knowledge of office practices, procedures, and programs. * Prefers at least two (2) years of experience gaining knowledge of composition, grammar, spelling and punctuation. * Prefers at least one (1) year of experience gaining working knowledge of basic mathematics. * Prefers elementary knowledge of agency programs, rules, and regulations. * Prefers ability to follow oral or written instructions. * Prefers at least one (1) year of experience gaining working knowledge of Microsoft Office Outlook, Microsoft Office Word, Microsoft Office Excel, Adobe Acrobat, and the internet. **Benefits** * Health, Life, Vision, and Dental Insurance * 13 Paid Holidays annually, 14 on even numbered years * 10-25 days of Paid Vacation time annually - (10 days in year one of employment) * 12 Paid Sick Days annually (sick days carry over from year to year) * 12 Weeks Paid Maternity/Paternity Leave * 3 Paid Personal Days annually * Pension Plan * Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) * Flexible work schedules may be available, dependent upon position * Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

Job Requisition ID: 59047 Opening Date: 10/20/2026 Closing Date: 11/02/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : 8:30am-5:00pm, Monday-Friday, 1 hour unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 901 E Southwind Rd, Springfield, Illinois, 62703 Office of Inspector General Bureau of Investigations Central Region Packard Work County : Sangamon Agency Contact : DHS.HiringUnit@Illinois.gov ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Office of Inspector General is seeking to hire a self-motivated, knowledgeable, ambitious, detail-oriented Office Associate to provides clerical support to the Bureau Chief and investigative staff for an assigned region in Springfield, IL. The Office Associate maintains and updates office databases, handles electronic distribution of information to assigned regional staff, routes documents via electronic mail. Receives, opens, sorts, assigns, and distributes incoming mail. Serves as timekeeper for the assigned region. Orders supplies and equipment and prepares related records and reports. Essential Functions Provides clerical support to the Bureau Chief and investigative staff for an assigned region. Maintains and updates office databases, handles electronic distribution of information to assigned regional staff, routes documents via electronic mail. Receives, opens, sorts, assigns, and distributes incoming mail. Serves as timekeeper for the assigned region. Orders supplies and equipment and prepares related records and reports. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires ability to keyboard accurately at 45 wpm. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Job Requisition ID: 59647 Opening Date: 10/29/2026 Closing Date: 11/13/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : 8:30am-5:00pm, Monday - Friday, 1 hour unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 600 E Ash St, Springfield, Illinois, 62703 Office of Fiscal Services Bureau of Collection Services Overpayment Review – Account Support Work County : Sangamon Agency Contact : DHS.HiringUnit@Illinois.gov ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Office of Fiscal Services is seeking to hire an Office Associate at the Bureau of Collection Services in the Overpayment Review – Account Support section located in Springfield, Illinois. As the office associate performs a variety of complex specialized clerical office support and assistance. Independently takes phone calls from clients on Department of Employment Security Over Payments (DESOP) cases to assist in resolving claim issues. Performs data entry to add and change client information on the Illinois Disqualified Recipient System, which is incorporated into the National System in order that all States may access, exchange, and track information nationwide relative to Supplemental Nutrition Assistance Program (SNAP) Disqualifications. Screens incoming mail. Reviews special computer-generated reports from Management Information Services and Office of Inspector General to ensure quality and accuracy of the duplicate assistance/fraud referrals. Essential Functions Performs a variety of complex specialized clerical office support and assistance. Independently takes phone calls from clients on Department of Employment Security Over Payments (DESOP) cases to assist in resolving claim issues. Performs data entry to add and change client information on the Illinois Disqualified Recipient System, which is incorporated into the National System in order that all States may access, exchange, and track information nationwide relative to Supplemental Nutrition Assistance Program (SNAP) Disqualifications. Establishes, enters, updates, and maintains files on a personal computer to track production for professional and clerical staff within the Unit used for processing referrals, undelivered legal notices, account demographics and recoupment cases. Screens incoming mail. Reviews special computer-generated reports from Management Information Services and Office of Inspector General to ensure quality and accuracy of the duplicate assistance/fraud referrals. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately at 45 wpm. Conditions of Employment Requires the ability to utilize office equipment, including personal computers. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Office Associate

University of Nebraska at Omaha

Omaha, Nebraska 68182

UNO is Nebraska's public metropolitan research university - a university with strong academic values, diverse programs and learning opportunities, and significant relationships with our community that facilitate engaged teaching and research. Office Associate Please see Special Instructions for more details. The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes. Requisiton Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. GENERAL REQUISITION INFORMATION EEO Statement: The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement. Job Title Office Associate Job Grade AB13H Division Academic Affairs College/Dept College of Arts and Sciences Department Sociology/Anthropology Requisition Number 2026-00273 FTE (full-time equivalency) 100 Work Schedule 40 hours/week Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity Appointment Term 12- 12/12 months Is this position essential personnel according to the inclement weather policy? Pay Information $19.230-$19.951 per hour ($40,000-$41,500) Pay Schedule Annually FLSA Designation Non-Exempt Position Summary As an employee of the Dean’s office in the College of Arts & Sciences, your responsibilities are to provide administrative support to administration, faculty and staff, including special projects, office workflow, academic support, appointments, correspondence, grant proposals, budgets, data compilation and records control. May perform duties of a sensitive and confidential nature. Requires use of independent judgment and knowledge of the department, college, and university policies. Perform a variety of duties on own responsibility under conditions where there is little opportunity for direct supervision. Will frequently assist department chairs, students, faculty, staff, and the public (community, outside reviewers, parents, visitors, etc.). Job Duties Responsibility Area: Administrative Support Duties: Receive, monitor, and field telephone calls from the general public, vendors, outside media, current, and prospective students and campus personnel. Open, date, sort, and screen incoming mail. Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate. Keep files in an orderly manner and prepare filing system directions for other users. Maintain current list of key holders. Provide and collect keys (or request keycard access for others as appropriate. Order and purchase office supplies for departments. Ensure office equipment is in working order. Submit work orders as needed. Answer written, telephone, and in-person inquiries regarding departmental procedures. Prepare and enter faculty workload information. Assist chairs in scheduling. Provide undergraduate and graduate students support as needed such as permission numbers, and exams. Assist faculty with activities such as assigning advisors, photocopying, posting grades, submitting grade changes. Inventory equipment and supplies. May assist with website content. Other duties as assigned. Percentage Of Time 20 Essential Function: Yes Responsibility Area: Coordinate Meetings & Events Duties: Maintain master calendars for departments. Arrange programs and meetings by scheduling classrooms, meeting rooms, issuing information, coordinating speakers, catering, and controlling event budget. Set up meetings as instructed or as required, notifying all necessary parties. Coordinate special projects and events, office activities, and committee meetings. Prepare and distribute promotional materials for events. Percentage Of Time 10 Essential Function: No Responsibility Area: Personnel Processing Duties: Post requisitions and advertising. Monitor applications. Arrange applicant travel accommodations. Assist new hires with onboarding (e.g., background checks are completed, I9, W4, PDF, keys, access to electronic systems). Prepare PAFs. Prepare employees paperwork for pause, separation, and rehire. Percentage Of Time 10 Essential Function: Yes Responsibility Area: Budget/Financial Administration Duties: Maintain, monitor, and reconcile monthly expenditures. Prepare budget-related documents for review and approval by supervisor. Keep all membership dues of various societies, organizations, and subscriptions up-to date. Assist and monitor faculty with grant management as needed. Make travel arrangements and accommodations. Prepare necessary documentation for honorarium requests and ensure timely receipt of check for speaker. Process expense reimbursements, deposits, and other financial documentation. Keep record of forms submitted. Percentage Of Time 30 Essential Function: Yes Responsibility Area: Supervising Duties: Interview, hire, train, and supervise student workers. Prepare appropriate paperwork for Work Study/Campus Employment positions. Maintain and approve time entries. Submit and track work study reports. Percentage Of Time 10 Essential Function: No Responsibility Area: Other Duties Duties: All other duties as assigned. Percentage Of Time 20 Essential Function: No Required and Preferred Qualifications Required Education High school education or equivalent Required Experience 2+ years of experience Required License/Certification NA Required Additional Qualifications: NA Preferred Education Associate’s degree Preferred Experience NA Preferred License/Certification NA Preferred Additional Qualifications: NA Compliance Requirements Credit Check No Motor Vehicle Licensing Validity Check No Pre-employment Physical Request and Assessment No Drug Screen No Supplemental Question Required fields are indicated with an asterisk (*). * Do you have two years or more of office experience? Yes No Applicant Documents Required Documents Resume Cover Letter Optional Documents

Job Requisition ID: 59884 Opening Date: 10/26/2026 Closing Date: 11/10/2026 Agency: Illinois Deaf and Hard of Hearing Commission Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: Manual Communication (Sign) Salary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144 - $5,429 monthly Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours: Monday - Friday 8:30am-5:00pm Anticipated Hybrid Work Schedule Availability: Not available, fully in office Headquarter Location: 528 S 5th St, Springfiel, Illinois, 62701 Work County: Sangamon Agency Contact: Patty.Greene@illinois.gov This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Position Overview: This position provides high‑level administrative and clerical support to the Director and professional staff. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse range of individuals, including those who are deaf or hard of hearing. Illinois Department of Deaf and Hard of Hearing Commission offers a robust benefit package including: Monday-Friday schedule Health, life, vision, and dental insurance Paid Parental leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn (12) paid sick days annually (10-25) paid vacation days (based on years of service) Employees earn (3) paid personal days (pro-rated based on start date) (13-14) paid state holidays annually Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Essential Functions Serves as Secretary to the Director and professional staff. Reviews invoices for BEI Raters, Interpreters, Commissioners, and Licensure Board invoices. Performs a variety of complex, specialized clerical support functions. Serves as receptionist in the agency’s executive office. Identifies needs for office supplies. Through sign language, communicates with those who are deaf and hard of hearing and others. Including clients, government officials, staff, and others. Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires ability to keyboard accurately at 35 words per minute. In addition to having a written and spoken knowledge of the English language, candidates are required to sign American Sign Language at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals. Conditions of Employment Requires a valid drivers license and the ability to travel, including overnight stays. Requires the ability to work outside normal hours as operational needs require. This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567 (b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking and standing or involves sitting most of the time with some pushing and pulling of arm and leg controls. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Deaf and Hard of Hearing Commission (IDHHC) is the state agency that advocates for and promotes legal requirements to ensure effective communication for deaf and hard of hearing individuals in Illinois. IDHHC actively promotes the independence of deaf, hard of hearing, and deafblind individuals through the provision of technical assistance and training to enhance public and private programs, and through the development and advocacy of legislative and policy recommendations that ensure accessibility. IDHHC provides comprehensive statewide resources to assist the Deaf, Hard of Hearing, and Deaf Blind communities in Illinois . This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Job Requisition ID: 58923 Opening Date: 10/21/2026 Closing Date: 11/04/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144 - $5,429 per month ($49,728 - $65,148 per year) Job Type: Salaried Category: Full Time Number of Vacancies: 2 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : Monday - Friday, 8:30am - 5:00pm, 1-hour unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 8001 S Cottage Grove Ave, Chicago, Illinois, 60619 Family & Community Services Region 1 South Clerical Southeast FCRC Office/Cook County Work County : Cook Agency Contact : DHS.HiringUnit@Illinois.gov ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to perform a variety of complex, specialized clerical, and secretarial functions. Under direction, performs a variety of complex, specialized clerical duties for supervisory staff, keyboards documents, processes records and performs general office support functions involving related steps, processes and/or methods requiring application of agency policies and procedures; determines work methods and procedures to complete assignments; provides information/assistance to explain/clarify rules, processes or procedures. Essential Functions Keyboards a wide variety of complex memos, reports and correspondence involving medical, technical, and legal terminology. Prepares and maintains complex, highly specialized records and reports. Receives telephone calls and emails, determines the nature of the calls and emails, directs inquiries to appropriate staff. Maintains and organizes client appeal files, records, and reports documents pertinent to hearing. Provides clerical office support. Receives and distributes mail, manual releases, and memos. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately at a rate of 45 wpm. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Office Associate

State of Illinois

Chicago, IL

Job Requisition ID: 59343 Opening Date: 10/13/2026 Closing Date: 10/26/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144 - $5,429 per month ($49,728 - $65,148 per year) Job Type: Salaried Category: Full Time Number of Vacancies: 3 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : Mon-Fri, 8:30am - 5:00pm; 1hr unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 831 W 119th St, Chicago, Illinois, 60643 Family & Community Services Region 1 South Clerical Calumet Park FCRC Office/Cook County Work County : Cook Agency Contact : DHS.HiringUnit@Illinois.gov This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to perform a variety of complex, specialized clerical, and secretarial functions. Under direction, performs a variety of complex, specialized clerical duties for supervisory staff, keyboards documents, processes records and performs general office support functions involving related steps, processes and/or methods requiring application of agency policies and procedures; determines work methods and procedures to complete assignments; provides information/assistance to explain/clarify rules, processes or procedures. Essential Functions Keyboards a wide variety of complex memos, reports and correspondence involving medical, technical, and legal terminology. Prepares and maintains complex, highly specialized records and reports. Receives telephone calls and emails, determines the nature of the calls and emails, directs inquiries to appropriate staff. Maintains and organizes client appeal files, records, and reports documents pertinent to hearing. Provides clerical office support. Receives and distributes mail, manual releases, and memos. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately at a rate of 45 wpm. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Office Associate

State of Illinois

Marion, IA

Job Requisition ID: 59041 Opening Date: 09/30/2026 Closing Date: 10/14/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4.144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time Number of Vacancies: 2 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : Monday-Friday, 8:30am-5pm, 1-hour unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 1107 W Deyoung St, Marion, Illinois, 62959 Family & Community Services Region 5 Clerical Williamson FCRC Office/Williamson County Work County : Williamson Agency Contact : DHS.HiringUnit@Illinois.gov This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to perform a variety of complex, specialized clerical, and secretarial functions. Under direction, performs a variety of complex, specialized clerical duties for supervisory staff, keyboards documents, processes records and performs general office support functions involving related steps, processes and/or methods requiring application of agency policies and procedures; determines work methods and procedures to complete assignments; provides information/assistance to explain/clarify rules, processes or procedures. Essential Functions Keyboards a wide variety of complex memos, reports and correspondence involving medical, technical, and legal terminology. Prepares and maintains complex, highly specialized records and reports. Receives telephone calls and emails, determines the nature of the calls and emails, directs inquiries to appropriate staff Maintains and organizes client appeal files, records, and reports documents pertinent to hearing. Provides clerical office support. Receives and distributes mail, manual releases, and memos. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately at a rate of 45 wpm. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Job Requisition ID: 58869 Opening Date: 10/23/2026 Closing Date: 11/06/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 2753 W North Ave, Chicago, Illinois, 60647 Family & Community Services Region 1 North Clerical Humboldt Park FCRC/Cook County Work County : Cook Agency Contact : DHS.HiringUnit@Illinois.gov ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to perform a variety of complex, specialized clerical, and secretarial functions. Under direction, performs a variety of complex, specialized clerical duties for supervisory staff, keyboards documents, processes records and performs general office support functions involving related steps, processes and/or methods requiring application of agency policies and procedures; determines work methods and procedures to complete assignments; provides information/assistance to explain/clarify rules, processes or procedures. Essential Functions Keyboards a wide variety of complex memos, reports and correspondence involving medical, technical, and legal terminology. Prepares and maintains complex, highly specialized records and reports. Receives telephone calls and emails, determines the nature of the calls and emails, directs inquiries to appropriate staff. Maintains and organizes client appeal files, records, and reports documents pertinent to hearing. Provides clerical office support. Receives and distributes mail, manual releases, and memos. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately at a rate of 45 wpm. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Job Requisition ID: 58277 Opening Date: 10/27/2026 Closing Date: 11/10/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : Monday-Friday, 8:30am-5:00pm; 1 hour unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 600 E Ash St, Springfield, Illinois, 62703 Office of Fiscal Services Bureau of Collection Services Administrative Support Work County : Sangamon Agency Contact : DHS.HiringUnit@Illinois.gov ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview Under direction, performs a variety of complex, specialized clerical information and assistance, record processing and general office support functions relating to excess assistance and Non-IV-D support activities; establishes and maintains complex filing systems, tracking of excess assistance claims; responds to verbal and written communications for the Bureau. Essential Functions Monitors the establishment and maintenance of a complex filing system of more than 800,000 accounts pertaining to excess assistance and Non-IV-D. Retrieves documentation, scans, and uploads information into the Integrated Eligibility System (IES) for appeals. Develops methods and forms, including keyboarding, to improve the processing and control of records, refine monitoring system to provide for proper location, tracking and retrieval of files throughout the Records Center to ensure timely and accurate distribution of all records for state-wide collection programs. Assists in the preparation and mailing of client notices and demand letters. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately 45 words per minute. Conditions of Employment Requires the ability to lift items weighing up to 50 pounds, including overhead lifting. Requires the ability to bend, stoop and stand for long periods of time. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Office Associate

State of Illinois

Chicago, IL

Job Requisition ID: 59276 Opening Date: 10/09/2026 Closing Date: 10/23/2026 Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary: $4,144 - $5,429 per month ($49,728 - $65,148 per year) Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours : Monday - Fri, 8:30am - 5:00pm, 1-hour unpaid lunch Anticipated Hybrid Work Schedule Availability : It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need Headquarter Location : 11203 S Ellis Ave, Chicago, Illinois, 60628 Family & Community Services Region 1 South Clerical Roseland FCRC/Cook County Work County : Cook Agency Contact : DHS.HiringUnit@Illinois.gov This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a position to perform a variety of complex, specialized clerical, and secretarial functions. Under direction, performs a variety of complex, specialized clerical duties for supervisory staff, keyboards documents, processes records and performs general office support functions involving related steps, processes and/or methods requiring application of agency policies and procedures; determines work methods and procedures to complete assignments; provides information/assistance to explain/clarify rules, processes or procedures. Essential Functions Keyboards a wide variety of complex memos, reports and correspondence involving medical, technical, and legal terminology. Prepares and maintains complex, highly specialized records and reports. Receives telephone calls and emails, determines the nature of the calls and emails, directs inquiries to appropriate staff. Maintains and organizes client appeal files, records, and reports documents pertinent to hearing. Provides clerical office support. Receives and distributes mail, manual releases, and memos. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires the ability to keyboard accurately at a rate of 45 wpm. About the Agency The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS If you have questions about how to apply, please see the following resources: State employees: Detailed application instructions can be found in the Current Employee Guide at Application Procedures or by logging in to the career portal for State employees and viewing the instructions on Completing the Electronic Application . Non-State employees: Detailed application instructions can be found in the External Applicant Guide at Application Procedures or from Illinois.jobs2web.com – click Application Resources in the footer of every page of the website. Use the “Apply” button at the top right or bottom right of the posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in via the Employee Login link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to their career portal. Non-State employees should click the Sign Up link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon to sign in to an existing external account or to create a new external account. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Office Associate

Maersk

Coppell, TX

About Us: As a company, we promote a culture of honesty and integrity, and value the trust it allows us to build with customers and employees alike. Our focus on our people is what sets us apart and keeps our customers coming back to work with us! If you are seeking to be a part of a family, this is the place for you! We are an integrated logistics company responsible for moving 20% of global trade annually. With a dedicated team of over 110,000 employees across 130 countries, we go all the way to connect and simplify global trade, and help our customers grow and thrive. Maersk Ground Freight (MGF) offers transportation services like FTL (Full Truckload), LTL (Less Than Truckload), brokerage, cross-border trucking, groupage, and sortation hubs, connecting Maersk or Customer warehouses or depots or cross-dock/consolidation/deconsolidation facilities through a robust network led by best-in-class operations and technology. This integrated network will service multi-channels like B2B, B2C, B2B2C, e-commerce, direct to store, dropship, returns, and more, leveraging asset-based, asset-light, and non-asset models. Shift: 5:00pm-2:00am Friday-Monday JOB SUMMARY: The Office Associate is responsible for providing customer service to all callers. They answer incoming calls and troubleshoot any issues. They assist pilot stations and cartage agents. Essential Functions: Answer incoming calls and provide excellent customer service to all callers Monitor and respond to customer inquiries received through email Make outgoing calls to follow-up on shipment status, resolve issues and update customers Track, trace, enter and update shipments Assist and support Pilot stations and cartage agents Master outside customer applications Follow published procedures and work instructions for NCS accounts and bring modifications to management’s attention Provide customers with quotes in a timely manner, as well as various routing options Perform other duties as assigned SKILLS/COMPETENCIES: Excellent oral and written communication and problem-solving skills Technological aptitude using the internet and on-line tools High energy with the ability to multitask Excellent organizational skills with emphasis on detail EDUCATION: High School or equivalent required EXPERIENCE: 2 years customer service and logistics experience Company Benefits: Medical Dental Vision 401k + Company Match Employee Assistance Program Paid Time Off Flexible Work Schedules (when possible) And more! Pay Range: $17.00 - $19.00 an hour based on experience *The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws. Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .

Office Associate

Maersk

Coppell, TX

About Us: As a company, we promote a culture of honesty and integrity, and value the trust it allows us to build with customers and employees alike. Our focus on our people is what sets us apart and keeps our customers coming back to work with us! If you are seeking to be a part of a family, this is the place for you! We are an integrated logistics company responsible for moving 20% of global trade annually. With a dedicated team of over 110,000 employees across 130 countries, we go all the way to connect and simplify global trade, and help our customers grow and thrive. Maersk Ground Freight (MGF) offers transportation services like FTL (Full Truckload), LTL (Less Than Truckload), brokerage, cross-border trucking, groupage, and sortation hubs, connecting Maersk or Customer warehouses or depots or cross-dock/consolidation/deconsolidation facilities through a robust network led by best-in-class operations and technology. This integrated network will service multi-channels like B2B, B2C, B2B2C, e-commerce, direct to store, dropship, returns, and more, leveraging asset-based, asset-light, and non-asset models. Shift: 5:00pm-2:00am Friday-Monday JOB SUMMARY: The Office Associate is responsible for providing customer service to all callers. They answer incoming calls and troubleshoot any issues. They assist pilot stations and cartage agents. Essential Functions: Answer incoming calls and provide excellent customer service to all callers Monitor and respond to customer inquiries received through email Make outgoing calls to follow-up on shipment status, resolve issues and update customers Track, trace, enter and update shipments Assist and support Pilot stations and cartage agents Master outside customer applications Follow published procedures and work instructions for NCS accounts and bring modifications to management’s attention Provide customers with quotes in a timely manner, as well as various routing options Perform other duties as assigned SKILLS/COMPETENCIES: Excellent oral and written communication and problem-solving skills Technological aptitude using the internet and on-line tools High energy with the ability to multitask Excellent organizational skills with emphasis on detail EDUCATION: High School or equivalent required EXPERIENCE: 2 years customer service and logistics experience Company Benefits: Medical Dental Vision 401k + Company Match Employee Assistance Program Paid Time Off Flexible Work Schedules (when possible) And more! Pay Range: $17.00 - $19.00 an hour based on experience *The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws. Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .

Warehouse Office Associate

Office Depot-Johnson City

Kent, WA

Description Location: Kent, WA Shift: 7AM start Pay: $22.15/hour - $24.00/hour Overview The Warehouse Office Associate plays a vital role in supporting the smooth and efficient operation of our supply chain by performing a variety of administrative and clerical tasks. This position works closely with suppliers, logistics partners, and internal teams to manage the flow of goods, materials, and information. Under general direction, the Office Associate provides fully proficient administrative support to managers and professionals, coordinates departmental projects, and prepares correspondence and reports. The role requires excellent organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. The Warehouse Office Associate also assists the General Manager and leadership team with scheduling, meeting planning, and small projects. This position is ideal for someone who is proactive, adaptable, and eager to contribute to a dynamic logistics environment. Primary Responsibilities: Provide comprehensive administrative support to managers and professionals – Coordinate and work on departmental projects, compile reports and correspondence, and assist with various requests to ensure smooth operations. Assist with scheduling and planning business meetings and events – Manage conference room bookings, organize accommodations, and support logistics for meetings and small projects. Perform general clerical and receptionist duties – Screen phone calls, greet visitors, distribute incoming mail, and maintain office supplies. Review outgoing materials and correspondence for accuracy and compliance – Ensure documents conform to department procedures and obtain necessary clearances. Respond to routine inquiries and retrieve information from files or staff – Direct requests to the appropriate personnel and provide timely information as requested to internal and external stakeholders. Role is a blend of office administration and operational execution that include production, transportation, and inventory tasks. Education and Experience: Level of Formal Education : High School diploma or equivalent education preferred Minimum Years of Experience: 1 Type of Experience: Administrative, previous experience in a supply chain or logistics environment a plus. Technical Competencies & Information Systems: Proficient in Microsoft Suite (Word, Excel, Outlook, PowerPoint) Skills & Abilities: Ability to analyze data for optimizing processes, effective verbal and written communication skills, strong organizational skills, and a high level of attention to detail Personal Attributes & Other/Preferred: Practices attentive and active listening Ability to manage time efficiently Versatile learner Adaptability to change Enjoys a challenge About The ODP Group : The ODP Group, through its business entities ODP Business Solutions and Office Depot, is a leading provider of products, services, and technology solutions through an integrated business-to-business (B2B) distribution platform and omnichannel presence, which includes world-class supply chain and distribution operations, dedicated sales professionals, online presence, and a network of Office Depot and OfficeMax retail stores. Commitment to Safety: We are committed to maintaining a safe and healthy work environment for our Coworkers and our customers. All Coworkers are expected to support our operational safety culture by working safely and addressing potential hazards or concerns. Disclaimer : The above statements are intended to describe the general nature and level of work being performed by Coworkers assigned to this classification and are not intended to be a complete list of all responsibilities, duties and skills required of Coworkers so classified. Other duties may be assigned. Pay, Benefits & Work Schedule: The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunities to move and grow within our organization! You may be eligible to participate in an incentive program, paid in accordance with the Incentive Plan terms and conditions. Equal Employment Opportunity : The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law. We will consider for employment qualified applicants with arrest and conviction records pursuant to the City & County of San Francisco Fair Chance Ordinance. Application Deadline : The job posting will remain open for a minimum of 3 days and will expire once the position has been filled. How to Apply: Click the “Apply Now” button and follow the instructions on each page. When you have completed the application, click the “Submit” button.

7241 - Knoxville - 11225 Parkside Dr, Knoxville, Tennessee, 37934 CarMax, the way your career should be! Position Overview As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity. Why CarMax? At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward. Role Responsibilities Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes. Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation. Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding. Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols. Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic. Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy. Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area. Required Qualifications Ability to read, interpret, and record data accurately for compliance and reporting. Strong organizational and multitasking skills in a deadline-driven environment. Proficiency in Microsoft Office and data entry systems with intermediate PC skills. Effective verbal and written communication skills for customer and team interactions. Ability to lift up to 20 lbs and work on your feet for extended periods. Commitment to confidentiality, integrity, and adherence to CarMax policies. Flexibility to work varied schedules, including nights, weekends, and holidays. About CarMax At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive. As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home. CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. The hourly rate for this position is: $15.00 - $21.00 Benefits: Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time. Associates that are considered full-time hourly or commission/incentive eligible: To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company. For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay. Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval. For more details about benefits, please visit our CarMax Benefits website. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application .

4000 - Laurel Auction - 8800 Freestate Dr, Laurel, Maryland, 20723 CarMax, the way your career should be! Position Overview As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity. Why CarMax? At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward. Role Responsibilities Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes. Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation. Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding. Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols. Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic. Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy. Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area. Required Qualifications Ability to read, interpret, and record data accurately for compliance and reporting. Strong organizational and multitasking skills in a deadline-driven environment. Proficiency in Microsoft Office and data entry systems with intermediate PC skills. Effective verbal and written communication skills for customer and team interactions. Ability to lift up to 20 lbs and work on your feet for extended periods. Commitment to confidentiality, integrity, and adherence to CarMax policies. Flexibility to work varied schedules, including nights, weekends, and holidays. About CarMax At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive. As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home. CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. The hourly rate for this position is: $17.40 - $28.00 Benefits: Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time. Associates that are considered full-time hourly or commission/incentive eligible: To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company. For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay. Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval. For more details about benefits, please visit our CarMax Benefits website. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application .